Project Coordination Testing
How to initiate the management of the project coordinates
This article is derived from having battled with coordinates on projects, on countless occasions. The issues are most of the time caused by not having a coordination management system/process in place. And this is often linked to not having the appropriate roles and responsibilities in place, at the time when the coordinates on a project should be setup and tested across the wider project teams.
Having an established project setup process, as well as a little team work spirit. Helps a great deal in preventing delays. And one of the major culprits causing delays, is Model Coordination. As part of the project setup process a Project Coordination Test should be conducted to help the client and the project teams to save time and money by reducing coordination errors.
What!? Another test/process to think about? Yes, and as it stands. To not ensure that the wider project teams are coordinated with the 3D models, at as an early stage a possible, would be rather troublesome. And, it is troublesome. True Story! Coordination issues between the stakeholders is one of the major headaches a project team have to deal with (the other one would be the hosted CDE, but that is another story). Unless of course, someone is taking charge and run the Project Coordination Test.
What does this entail you ask?
Well, first someone need to realise that this need to be done and not only realise at some point (stage 4 anyone?). But realise early and at the time, suitable for the stakeholders and coordinated with the planned deliverables and appointment of roles and responsibilities.
In reality this involves phone calls and initiation of informal sharing processes and a little bit of extra work. But the time put in here will be gained back later when you see the project teams working on and sharing information that is coordinated (Warning: this may result in enormous self-gratification).
But before any models can be shared. This someone have to decide that the coordination testing should be carried out and set up a coordination testing model. The coordination testing should be carried out for all projects every time! BIM, No BIM, 2D or 3D. From here this article use Revit as the software where the coordination testing is initiated from an Architect Practice.
1. Setup the coordinates for the project. This is a technical process. I recommend that the coordinates are managed from a separate model (i.e. a coordination management model) and published to the project.
2. Test your own coordinates and models! Don’t send anything out unless it is working! You are trying to help; not cause more confusion.
3. Contact the IM (if appointed) to find out if a Coordination test is planned and when? If the IM is appointed. Inform that you have the Project Coordination Test model available and waiting for instructions from the IM.
4. If no IM is appointed. Contact the Structures and Services to find out if they have started a 3D model and if they are in a position to test the coordination between the models. If they are not ready. Inform that you have the coordination testing in place ready for them when they need it.
5. Share the Coordinates (Easting and Northing, Elevation Level and Rotation) with the Structures and Services. This should be recorded in: your Pre-contract BEP, On the Splash Screen of any models issued and obviously in the Base Point of the Project models and in the Survey point in the coordination management model.
6. Inform on the coordinates setup process you used and that the models should be linked by Shared Coordinates.
7. Agree on a sharing function/service to share models from.
NOTE: Keep in mind and include a note in an e.g. email. That the information issued is for testing the coordinates between the teams and is a test only. If you need to add a Suitability code use the S0 WIP. The information is not for design coordination.
8. Set up a Test model from your project template or send a detached copy of the project model and make sure the Base Point has been set to the coordination point specified in the BEP and located at the default origin point. The model is issued for checking that the models (Arch, Struct, MEP) are coordinated geographically. Not design coordinated.
9. When you receive a model. Link the model by Shared Coordinates in to your test model or project model. Validate the location i.e. setup views to check if the geometry is linked as expected. Don’t forget to check the elevation view as well.
NOTE: if the model does not link as expected. Link the model again using the Base Point and Origin to Origin. Inform the issuer of the findings using the different options and of the process you used to setup the coordinates. You are not taking ownership of the coordination of the project. You are only helping to prepare the project on an informal basis.
10. Once you and the engineers have ironed out any coordination issues you can inform the IM, once appointed, that the coordination testing is completed.
Ok, it is not that much extra work. But it just needs to be done. Since it is often not a task that is triggered by an event or by an “order”. The testing is often carried out informally. What every organisation should try to do is to establish a project setup process where the coordination testing is part of the routine.
#coordination #BIM #bs1192 #BIMLevel2 #process #standards
Inspired to progress, in the best way possible. By driving the innovation of technology, process and service to unify an industry. To communicate and collaborate to be the best we can be.